Committee Minutes 2025-02-18

Meeting opened 19:36 PM

  1. Attendees

    • Present: Dan, Harry, Jacek, James, Paul, Nick, Wyatt
    • Apologies:
    • Absent:

  2. Minutes of last committee meeting:

  3. Next Meeting: Tuesday 2025-03-18

  4. Reports

    • Chairman / President Report
    • Secretary Report
    • Treasurer’s Report 2025-02-18
      • Savings: $3052.25
      • Debit: $109.90
      • Cash: $386.10
      • Reimbursements
        • Harry: 2025-01-17 AGM food
          • Paul there was no money spend on the card for food/drink, it will require reimbursement
      • Bills
      • Meetup via Artifactory invoice #1013961 02-10-24 for 2024-2023-2022 for $472.54
      • Meetup via Artifactory invoice #1014662 2025-02-05 $158.84 for 6 months
      • We pay 50% and in AUD. Meetup does online marketing.
        • Discussions on alternatives - see record of 2025-02-11, below

  5. Specific Business

    • ACTIONS: Who / What / When / With(Action-Buddy)
    • ACTION: James, buddy Nick: https://github.com/plugorgau/calendar-check
      • Run in Github Actions? report to committee@plug email?
      • Still TODO.
    • ACTION: Harry, buddy Paul, Harry contacted his own accountant, Lauren, to lodge through a tax agent.
      • No-one in their practice does NFP work so no progress there.
      • TODO: upgrade James’ GovId to Strong and lodge. ATO can accept or decline NFP declaration.
      • MOTION: Submit our NFP self report under the category of “Scientific Association”.
        • Proposed by James, Seconded by Harry. Passed unanimously
    • DONE: Harry/Paul has established commerce account.
    • ACTION: Confirm if Wyatt has access to WA Commerce now?
      • Still in progress.
    • ACTION: Follow up email from Harry to Storm Clive-Smith storm@spacecubed.com
      • Storm has not replied to either of Harry’s emails and may not be receiving them. Harry passes any contact with Spacecubed to others.
    • ACTION: In progress. PLUG Addresses updating.
      • Like Commerce, Harry will pursue this with ASIC to amend the records and have the PO Box 8039 as a contact if suitable and extend access to Paul and Wyatt for this committee.
    • ACTION: James to ask BendigoBank to add our ABN as a PayID
      • Attempted to get an email added as a PayID, but Bendigo said that was impossible for organisation bank accounts
        • Still todo.
      • After Wyatt gets a customer#?
        • WT Will go to local bank branch and get when they Know what to ask
    • ACTION: In progress. Nick and Wyatt to work though the UGMM processes to document them.
      • Still todo
    • ACTION: Nick and Wyatt Group activity documents. Onboarding process not fully actioned yet, but the document to detail onboarding process has been done. e.g. event runsheets: recorded talks, BBQ, Quiz.
      • Still in progress
    • ACTION: Alternative to Meetup

  6. Events

  • Review events:
    • January 2025
      • PLUG-in-the-Pub
        • 6 attended
        • any feedback?
    • February 2025
      • Second Sunday 2025-02-09 PLUG+POSH Hack afternoon
        • 6 RSVP’s but low attendance?!
      • Second Tuesday 2025-02-11 PLUG: Talk/seminar, Second Tuesday
        • Venue: Town Hall was not available, Vault and “Big” was
        • 5 RSVP’s but 8 attendance?
  • Upcoming Events
    • March 2025
      • Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-03-11 Raspberry Jam.
      • 2025-03-21: Perth Design, Technology & Innovation Tradeshow
      • 2025-03-26: PLUG-in-the-Pub: The Mighty Quinn Tavern, Yokine
        • ACTION: Dan, buddy Nick
    • April 2025
      • Jasper’s: Homelab Talk
        • “So you want to build a HomeLab?” see email: 2025-02-11 , 2025-02-15 to committee@plug
        • Waiting for Jasper’s info to update the calendars.
        • Paul/Jacek/Nick hosting from 1700?
          • Promo, networking, snacks/food, drinks&ice
        • WT - As secretary should I start confirming bookings and attendance?
          • Nick: As a backup, maybe - but a host or venue liason should probably take that on?
    • May 2025
      • Dean’s talk: IPv6?
        • ACTION: DeanB, buddy ACTION: Nick to contact and confirm
        • If not done by first week of March then proceed with Wyatt Install Fest
      • Second Tuesday? Linux install fest
      • Moved to June.
        • ACTION: Bring USB install media with ISO’s
          • Perhaps Debian, Ubuntu, Mint, Fedora others
        • ACTION: Organise an in-city market stall prior to promote event to new users
        • Wyatt to Book stall by April and use its date to lock in installfest date.
    • Future events
      • Quiz night suggested by Paul if we don’t have a talk
      • Kings Park BBQ by Paul TBC if still in the country
    • James has contacted Jasper to confirm if the Matrix talk is possible.
      • ACTION: James to update calendar based on Jasper’s response
      • Reschedule for … April? 2025-04-08

  1. General business

  2. Meeting finished at 9:03 PM