Start: 19:39

  1. Attendees:
  • Present
    • James, Nick, Harry, Dan, Jacek, Wyatt
  • Apologies
    • Michael
    • Benjamin I.D. Silva

  1. Minutes of last committee meeting

  2. Next Meeting

    • 2024-11-19 18:30–20:30
    • In person at James’s place. Details to be sent to new committee members before hand.

  3. Reports

    • Chairman

      • With banking restored, we can move forward.

      • My Sunday takeaway was to test responses from the main plug list when requesting ideas for simple tasks that are making unnecessary work; first will be choices for a committee mail filter. I will report next time on outcomes.

      • I have contacted Women in Tech (SheCodes) to discuss an Installfest after Jacek’s feedback from other SpaceCubed residents. No response yet so I can approach them in person on the next second Tuesday.

    • Secretary:

      • Committee makeup:
        • Chair: Harry
        • Vice-chair: Wyatt
        • Secretary: James
        • Treasurer: Paul
        • OCMs: Nick, Jacek, Michael, Dan,
        • ?? Lochran Huck, Benjamin I.D. Silva
      • ACTION: James to contact additional OCMs to confirm they have stepped away from committee due to other commitments.
      • Committee noted that anyone free to attend committee meetings; have access to services and assist. The committee is in place for voting.

        • The committee is open source – Wyatt

    • Treasurer:

      • No report

  4. Specific Business

    • ACTIONs from last meeting
      • Cashbox balance to fill in during the busybee:
        • In progress.
      • Digital Ocean droplet: Nick: Question: Can we pay the bill in the meantime?
        • Previous from 2024-08-20 ACTION: PLUG will pay Benjamin USD$26.40/month for three months = AUD$120
        • Droplet size has been reduced: Done!
        • Extended complimentary membership renewal for two years: Done!
        • ACTION: James will contact Benjamin and explain our offer and discuss options with him.
      • Test Debian 12 Ansible Playbook at Sunday meeting:
        • At September hack session, we spun up an AWS VM and tried run the playbook. It did not complete due to broken Letsencrypt config.
        • More progress required.
      • Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?)
        • Not done.
        • ACTION: Harry will examine recorded information required and update.
          • Harry’s email to plug-ctte 2024-08-25: Subject: “Looking at the ATO obligations”
          • Harry’s email to plug-ctte 2024-09-09: “Accumulated records for after the general meeting”
      • Fill in online form for “New reporting requirements for tax-exempt not-for-profit organisations”
        • Not Done.
        • Tax status will require further discussion at the next meeting.
      • Update signatories for bank account:
        • Done!!!
      • JamesH/Nick Add Harry to committee group in UGMM
        • Done.
      • Connect PayID to PLUG Bank account
        • ACTION: James to investigate what is necessary once he has access to accounts.
  • New items:

    • Any volunteers willing to learn and document membership processing with UGMM?

      • ACTION: Nick and Wyatt to work though the UGMM processes to document them.
      • Subsequent to the documentation, committee members can review the documentation and act on the process.
      • Nick noted that the membership processing needs to proceed with some urgency.

    • Membership processing onboarding:

      • meetup.com pending memberships, joining questions
      • how do we process donations and non-member income, with receipts
      • Deferred to next meeting.
  1. Events
  • Review of recent events:
    • October 2024
      • Second Tuesday 2024-10-08
        • PLUG Special General Meeting
          • Elected new committee members.
          • ACTION: James to put SGM minutes on website.
      • Second Sunday 2024-10-13 PLUG+POSH
        • Excellent attendance
        • Hugo build on power for website deployment
        • James started work on admin infrastructure docs.
  • Upcoming events:
    • November 2024
      • Second Sunday 2024-11-10 PLUG+POSH
      • Second Tuesday 2024-11-12
        • Placeholder, look for outings, work visits; or infra workshop
        • Door prize! Come to the giveaway!
        • Just get together and hack
        • ACTION: James to update Meetup and Google Calendar for 2024-11-12 event.
      • https://dddperth.com/ , Saturday 2024-11-16
      • PLUG-in-the-Pub Thursday 2024-11-28
    • December 2024
      • Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ?
        • Special invite, past committee&friends
    • January 2025
    • February 2025
      • Second Sunday 2025-02-12 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday
    • March 2025
      • Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-03-11 Raspberry Jam?
  1. General Business
  2. End: 21:47