0. Opening

  • Meeting opened by Nick at 19:54 PM

    • VENUE: Online

  • Present: JamesH, NickB, DanB, BenjaminIDS

  • Apologies: Niall (resigned)

  • Absent: Lochy

  • Guest:

  • bbb-2021 server needed a restart

    • backup was mumble.plug.org.au

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2024-08-20T18:30 , in person
    • VENUE: James’ place

3. Reports & Standing Items

  • Recruiting/co-opting more committee members: see Correspondence

    • and/or general meeting?
    • GM may not be warranted if we get some extras
    • GM would probably have to be no sooner than October, which would be 3 months to January
    • Ben finishing study in 2024-09, so may not be in most events until graduating

  • Financial Situation

    • Balances:
      • Cash box (at Sarah’s)
        • Banking done, $198.95 current, $598.95 at start of 2024
      • Business Debit Card
        • $94.82
      • Bank Balance
        • $3212.25

  • About time to renew our standing motion authority to top-up the transaction account with debit card access - raise the target?

  • Membership Situation as of 2024-03-19

    • ? new members, ? returned, ? renewals
      • Need to nudge new attendees towards formal financial membership
    • Current Paid Members 26, was 25 at AGM
    • Expired Members 333, was 332 at AGM
    • Members on meetup.com 605, was 472 at AGM

  • Correspondance

    • Interest in PLUG committee co-option
Date: Wed, 10 Jul 2024 22:02:04 +0800
From: Harry McNally <harrymc@decisions-and-designs.com.au>
To: PLUG Committee <committee@plug.org.au>
Subject: Re: [plug-ctte] Your PLUG Membership is Expiring

Date: Wed, 10 Jul 2024 06:38:39 +0200 (CEST)
From: michael_collins@tutanota.com
To: Committee <committee@plug.org.au>
Subject: [plug-ctte] Committee - Expression of interest
  • MOTION: Co-opt Harry McNally and Michael Collins to the PLUG committee
    • Proposed by Ben, seconded by James. Passed unanimously.
  • Next meeting: Review committee roles

4. Events Status

  • Review of recent events:

    • July 2024
      • Second Tuesday 2024-07-09
        • Ops meeting, social chat
      • Second Sunday 2024-07-14 PLUG+POSH

  • Upcoming events:

    • July 2024

      • PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit

    • August 2024

      • Second Sunday 2024-08-11 PLUG+POSH
      • Second Tuesday 2024-08-13
        • Placeholder, look for outings, work visits; or infra workshop
        • Roundtable/panel style meetings? plus a shared hedgedoc/hackmd doc, like the focus-on-privacy 2022-07-12 (https://demo.hedgedoc.org/ej7SEkdMT6iop8QgRePtcA)
          • (Broad focus is good, something most people can have an opinion on)
          • Seed the agenda document with background
          • Possible topics:
            • AI
            • Convince me that macOS is better than Linux
            • E2EE
            • NixOS vs GUIX
            • D.E.I. in Free Software
            • Show and tell: Development environments: e.g. VSCode / EMACS / Vim / NeoVIM configurations
            • Free Software news
            • …?
          • 11 August 2024 Harry and Nick during HACK Day at Artifactory proposed that Tuesday Riff/SpaceCubed would cbe confirmed as an infrastructure meeting with a specifc task to set up unlimited mailman access for PLUG members.The event will be advertised to encourage members to attend so they can reset passwords and learn about using mailman.

" This Tuesday the Riff/Spacecubed event will be an infrastructure event
"

  • September 2024

  • October 2024

    • Second Tuesday 2024-10-08
      • ACTION: James: Check JasperG’s schedule?
      • General meeting? 3 months to AGM
      • MOTION: Hold a general meeting on Second Tuesday 2024-10-08
        • Proposed by Nick, seconded by Dan. Passed unanimously.
        • Maybe agenda: continue meetup.com ? other services? Sponsorship?
    • Second Sunday 2024-10-13 PLUG+POSH

  • November 2024

    • Second Sunday 2024-11-10 PLUG+POSH
    • Second Tuesday 2024-11-12
      • Placeholder, look for outings, work visits; or infra workshop
    • https://dddperth.com/ , Saturday 2024-11-16
    • PLUG-in-the-Pub
      • Might be due for a central? maybe Hygge Bar?

  • December 2024

    • Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ?
      • Special invite, past committee&friends

  • January 2025

  • Future talks?

    • JasperG is up for an informal or panel style “presentation”, as of 2024-06-11,17
      • Linux gaming: Portal: Story of Mel native vs Proton?
    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Yuchen: Haskell-code-explorer (unlikely to be ready in 2023)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage)

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Meetup/Google calendar
    • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID”
    • facebook?
    • X?
    • Benjamin: Willing to post PLUG posters

  • meetup.com , expecting invoice from Artifactory

  • New treasurer required, Sarah stepping down as per email dated 2024-06-12

    • Acting Treasurer: Nick
    • S10.8, committee can appoint (co-opt) members to fill casual vacancies
      • ACTION: James to ask on mailing list for expressions of interest - done!

  • Benjamin (Wings) requested that we shut down the edison Digital Ocean droplet

    • Just wants to get it off his billing, but more than happy to give like 30 days grace.
    • ACTION: Nick: Question: Can we pay the bill in the meantime?
    • Wings: happy to offer as many VMs as we want on Riff Labs
    • ACTION: BenjaminIDS: ask Wings: can we get an IP? for DNS hosting, mumble? done!
      • answer: yes!

  • ACTION: XXX: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?)

    • Who/what/where to contact next?
      • https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
        • 2021 was President’s address
      • Bank using Treasurer’s address
      • TODO: Create a GovID (not a personal one)

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: XXX to fill in online form

  • https://associations.commerce.wa.gov.au/

    • Reports done up to 2023, next will be due post-AGM-2024-01

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • aws.amazon.com

    • Bill due first few days of each month
    • ACTION: (late 2023?) Niall/Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

  • Plan is for PLUG to take over digitalocean.com bill directly: see below

  • ACTION: Domain renewal is due again: plug.org.au: done!
    • All agreed for the bill to be paid under the standing cloud expenses
    • Accidentally paid twice, Tim@2024-06-29 says: credit is good for next year
      • ACTION: Nick: Reply

6. New General Business

  • Stocktake of our Pi gear and quiz prizes

    • quiz this year or not? car rally? movie outing?

  • Recent memberships/renewals: all timely processed?

  • Current members mailing list: tested and able to be preloaded with a list of current financial members?

  • Minutes: published and deployed to the website

  • Mailman as a member service .. howto ?

  • Committee handover

    • Bank
      • ACTION: James: Update signatories, add James: CBD branch, early 2024-06?
      • ACTION: Add PayID
    • ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA’s new address)
      • ABN Search shows current address at postcode 6153
    • ACTION: XX: Set AWS address
    • Membership processing

7. Meeting closed by Nick at 10:01