0. Opening

Meeting opened by Peter at 7:42 PM.

Attendance

  • Present: Paul, Margaret, James, Peter
  • Apologies: Benjamin, Nick
  • Absent: Michel

1. Confirmation of Previous Minutes.

MOTION: Proposed by James and Seconded by Peter. Passed? Yes https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2019-04-16-minutes.md

2. Reports & Standing Items.

  • Financial Situation as of 2019-05-21 (Peter)

    • Balances:
      • Cash box
        • $436.35 current, $252.55 start of year ($252.55 start 2018)
      • Debit card(old)
        • $40.86 current, $40.86 start of year ($40.86 start 2018)
      • Load&Go(new)
        • $109.42 current, $27.89 start of year ($161.21 start 2018)
      • Bank Balance
        • $2301.71 current, $2850.34 start of year ($3469.95 start 2018)
      • Total Assets
        • $2888.34 (was $3309.34 start of year) ($3924.57 start 2018)
    • Statement:
      • Income
        • $167.00 this month, $0.00 last, $322.00 this year
      • Expense
        • $261.11 this month, $72.66 last, $697.00 this year
      • Net Proceeds
        • ($94.11) this month, ($72.66) last, ($375.00) this year

  • Membership Situation as of 2019-05-21 (Paul) We are averaging approx 2 renewals $40 per month, not much change their and has been like that for a while.

    • 2 renewals/new in May $40
    • 1 renewals/new in April $20
    • 1 renewals/new in March $20
    • 3 renewals/new in February $40
    • 26 Current Paid Members, previous month was 26
    • 297 Expired Members, previous month was 296
    • 368 Members on meetup.com, previous month 359
    • 786 Visitors on meetup.com in May (Up until 20th)
    • 1579 Visitors on meetup.com in April
    • 1933 Visitors on meetup.com in March
    • 1060 Visitors on meetup.com in February
    • Heaps of traffic on website and meetup. But conversion is the difficult part.
    • No real benefit of being a member rather than a visitor.
    • Maybe a $5 cover charge for non-members for food/drinks?

3. Events:

  • May 2019.
    • 2019-05-14: Raspberry Pi Jam demos.
    • We had about 17 people. Thanks to Nick for bringing all the gear and Benjamin for the sdcards. Thanks to Leon for bringing fomu cards.
    • Get more organised in future.
    • 2019-05-27: PLUG-in-the-pub - Last Drop Beeliar
      • ACTION: Paul to email out.
  • June 2019.
    • Second Sunday Regular PLUG + POSH Hack Day
      • ACTION: Peter to send reminder to list.
    • 2019-06-11: Benjamin’s Linux & Open Source LAN Party. Is this confirmed?
      • Need list of games, will have HDD with copies of games?
      • List of games needed? Sauerbraten, Nexuiz, 0 A.D., Fractured Space? Tuxracer/kart/Supertux, BZflag
      • Steam games for Linux?
        • Keep Talking and Nobody Explodes?
        • Jackbox games?
  • July 2019.
    • Second Sunday Regular PLUG + POSH Hack Day
    • 2019-07-09: Benjamin on MooseFS + The Elastic NAS.
      • ACTION: Needs to be confirmed.
    • 2019-07-22: PLUG in the Pub. Central? North?
  • August 2019.
    • Talk by Martin Dougiamas
      • ACTION: Benjamin to confirm?
  • September 2019
    • 2019-09-23: PLUG-in-the-Pub @ Pirate Bar
      • They are not open Mondays, might have to move the day?
    • Quiz Night 2019?
      • ACTION: Paul: To find out if we can have at the Belgian Beer Cafe and do question.
    • Installfest ?

4. General Business and Matters Arising.

  • ACTION: Update PLUG addresses. (New address President x) PLUG Incorporation number: A1007186U ABN: 58 233 849 580 Bendigobank, Paul we need to sign the emailed form. ASIC.gov.au, Margaret is investigating. ato.gov.au/ abr auskey ? abn plus name may need updating also ? DMIRS.wa.gov.au ACTION: Peter to check DMIRS address

  • ACTION: Peter 2018 financial report on website .ODP Still TODO? Yes

5. New General Business.

  • James, Bulk import of old minutes into Markdown at https://github.com/plugorgau/plugorgau.github.io/tree/master/_posts/minutes Send to committee for everyone to look through first.

    • ACTION: James to send through a zip file of converted minutes to committee list to check if anything needs to be redacted.

  • Motion: Paul, To get Out-of-scope UGMM php work completed by Alastair, the cost is an additional $100. Can we get this approved? (I may be able to get this reimbursed from Linux Australia.) Vote: 4 for yes. Passed.

  • Motion: Paul, To create a tender to get final Mail and Mailing list server migrated. It could save us $800 per year. This has been dragging on for 2 years plus. If everyone is good, I will write a tender to get the committee to approve? (I may be able to get this reimbursed from Linux Australia.)

    • ACTION: Paul to do document with Peters help.

  • We haven’t received the ATO not for profit news letter in a while.

  • Linux Australia will give us hosting and or grant in the future.

    • ACTION: Paul to email them specific details.

6. Next committee meeting

Tuesday 2019-06-18

Meeting closed by Peter at 8:42 PM.