0. Opening

  • Meeting opened by Nick at 20:26 PM
    • VENUE: James’ place
    • In-person busybee for NFP tax exemption, event placeholders for ops/infra/PLUG-in-thePub, etc.
  • Present: James, Nick, Ben
  • Apologies: Sarah (resigned), Niall, Dan
  • Absent: Lochy
  • Guest:

1. Confirmation of Previous Minutes

2. Next Committee Meeting

3. Reports & Standing Items

  • Financial Situation

    • Sarah Allard stepping down from Treasurer/Committee position

    • Balances:

      • Cash box (at Sarah’s)
        • Banking done, $198.95 current, $598.95 at start of 2024
      • Business Debit Card
        • $222.95
      • Bank Balance
        • $3042.25

    • ACTION: Review then refresh standing cloud budget? previously done 2023-08-15

      • Get firm numbers of monthly cloud spend
        • AWS USD$51
        • DigitalOcean USD$27
        • rsync.net USD$3
        • meeting $30/month (currently shared with the Perth Artifactory)
      • MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses:
        • Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net
        • Event expenses as required, including food and drink
        • meetup.com membership
        • Proposed: Ben, Seconded: James
        • Discussion
          • Recent actual monthly expenses for these categories have been $60-$80? per month, as above
        • Motion passed unanimously

  • Membership Situation as of 2024-03-19

    • ? new members, ? returned, ? renewals
      • Need to nudge new attendees towards formal financial membership
    • Current Paid Members 26, was 25 at AGM
    • Expired Members 333, was 332 at AGM
    • Members on meetup.com 605, was 472 at AGM

  • Correspondance

    • John M-D: 2025 panel on PLUG/FOSS/open standards?
      • Nick replied 2024-05-29 , can we find some co-hosts? 
        Date: Wed, 15 May 2024 11:16:00 +0800
From: John McCabe-Dansted <gmatht@gmail.com>
To: ... committee@plug.org.au
Subject: Re: [plug-ctte] Run Panel at GenghisCon?
      • https://2025.everythingopen.au/ Monday 2025-01-20, see below in events

4. Events Status

  • Review of recent events:

    • May 2024

      • Thursday 2024-05-30T18:00–20:00 PLUG-in-Pub
        • 4 Mates Bar & Grill, Bassendean. Thursday $1 wings!
        • https://www.4matesburger.com.au/
        • Nice! 3 new faces? Stayed inside due to damp courtyard. All beers on “birthday special” prices.

    • June 2024

      • Second Sunday 2024-06-09 PLUG+POSH
      • Second Tuesday 2024-06-11
        • Turning your Editor into an IDE with the Language Server Protocol by James
        • great! Audience participation.
        • AV setup got stuck, left it for a while, took another 10 minutes to get streaming
          • Teardown and AVNODE1 boxing: 19m37s

  • Upcoming events:

    • July 2024

      • Second Sunday 2024-07-14 PLUG+POSH
      • Second Tuesday 2024-07-16
        • AV project meeting
      • PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit

    • August 2024

      • Second Sunday 2024-08-11 PLUG+POSH
      • Second Tuesday 2024-08-13
        • Placeholder, look for outings, work visits; or infra workshop
        • Roundtable/panel style meetings? like the focus-on-privacy 2022-07-12

    • September 2024

      • Second Sunday 2024-09-08 PLUG+POSH
      • Second Tuesday 2024-09-10
        • Placeholder, look for outings, work visits; or infra workshop
      • PLUG-in-the-Pub ITLAPD Thursday 2024-09-19? piratebar.com.au ?

    • October 2024

      • Second Tuesday 2024-10-08
        • Placeholder, look for outings, work visits; or infra workshop
      • Second Sunday 2024-10-13 PLUG+POSH

    • November 2024

      • Second Sunday 2024-11-10 PLUG+POSH
      • Second Tuesday 2024-11-12
        • Placeholder, look for outings, work visits; or infra workshop
      • PLUG-in-the-Pub

    • December 2024

      • Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ?

    • January 2025

  • Future talks?

    • JasperG is up for an informal or panel style “presentation”, as of 2024-06-11,17
      • Linux gaming: Portal: Story of Mel native vs Proton?
    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Yuchen: Haskell-code-explorer (unlikely to be ready in 2023)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage)

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

5. General Business & Matters Arising

  • Domain renewal is due again: plug.org.au
    • Tim White
    • All agreed for the bill to be paid under the standing cloud expenses

6. New General Business

  • New treasurer required, Sarah stepping down as per email dated 2024-06-12

    • Acting Treasurer: Nick
    • S10.8, committee can appoint (co-opt) members to fill casual vacancies
      • ACTION: James to ask on mailing list for expressions of interest

  • Benjamin (Wings) requested that we shut down the edison Digital Ocean droplet

    • Just wants to get it off his billing, but more than happy to give like 30 days grace.
    • happy to offer as many VMs as we want on Riff Labs
    • ACTION: James: ask Wings: can we get an IP? for DNS hosting, mumble?

  • Stocktake of our Pi gear and quiz prizes

    • quiz this year or not? car rally? movie outing?

  • Recent memberships/renewals: all timely processed?

  • Current members mailing list: tested and able to be preloaded with a list of current financial members?

  • Minutes: published and deployed to the website

  • Committee handover

    • Bank
      • ACTION: James: Update signatories, add James: CBD branch, early 2024-06?
      • ACTION: Add PayID: in bank when collecting her card. Cannot set up in app.
    • ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA’s new address)
      • ABN Search shows current address at postcode 6153
    • ACTION: Niall: Set AWS address: To Niall’s place
    • Mailing list management. Niall working on it.
    • Membership processing

7. Meeting closed by Nick at 21:17