PLUG Committee Meeting 2024-05-21

0. Opening

• Meeting opened by Nick at 19:40 PM
  • VENUE: Online
• Present: Nick, Sarah, James, Dan, Ben
• Apologies: Niall
• Absent: Lochy
• Guest:

1. Confirmation of Previous Minutes

• https://www.plug.org.au/events/committee/2024/03-19/
  • Proposed by James, seconded by Sarah. Passed without dissent
• 2024-04-16 Informal chat, ajourned due to no quorum, next meeting 2024-05-21

2. Next Committee Meeting

• Tuesday 2024-06-18T18:30–20:30
  • In-person busybee for NFP tax exemption, event placeholders for ops/infra/PLUG-in-the-Pub, etc.? James’ place

3. Reports & Standing Items

• Financial Situation

  • Balances:
    • Cash box (at Sarah’s)
      • Banking done, $198.95 current, $598.95 at start of 2024
    • Business Debit Card
      • $222.95
    • Bank Balance
      • $3042.25

• Membership Situation as of 2024-03-19

  • ? new members, ? returned, ? renewals
    • Need to nudge new attendees towards formal financial membership
  • Current Paid Members 26, was 25 at AGM
  • Expired Members 333, was 332 at AGM
  • Members on meetup.com 605, was 472 at AGM

• Correspondance

  • John M-D: 2025 panel on PLUG/FOSS/open standards?

Date: Wed, 15 May 2024 11:16:00 +0800
From: John McCabe-Dansted <gmatht@gmail.com>
To: ... committee@plug.org.au
Subject: Re: [plug-ctte] Run Panel at GenghisCon?

4. Events Status

• Review of recent events:

  • April 2024

    • Second Tuesday 2024-04-09
      • Workshop on Inkscape, t-shirt design, vinyl cutters: Cricut & G-WEIKE
        • 28 views on youtube!
      • Presented by John
    • Second Sunday 2024-04-14
      • T-shirt printing
      • Pi Day/Raspberry Jam

  • May 2024

    • Second Sunday 2024-05-12 PLUG+POSH
      • new member!
    • Second Tuesday 2024-05-14
      • Hack on infra/committee
      • AV refresh - need a grant!

• Upcoming events:

  • May 2024

    • PLUG-in-Pub: 4 Mates Bar & Grill, Bassendean. Thursday $1 wings!
      • Thursday 2024-05-30 6pm-8pm
      • https://www.4matesburger.com.au/

  • June 2024

    • Second Sunday 2024-06-09 PLUG+POSH
    • Second Tuesday 2024-06-11
      • Turning your Editor into an IDE with the Language Server Protocol by James

  • July 2024

    • Second Sunday 2024-07-14 PLUG+POSH
    • Second Tuesday 2024-07-16
      • Placeholder, look for outings, work visits; or infra workshop
    • PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit
      • Joondalup Lakeside Shopping City, 420 Joondalup Drive Joondalup WA 6027
      • https://www.joondalupbrotzeit.com.au/
      • 18:00 start (but happy hour is available, 16:00–17:00)

• Future talks?

  • written in for June, James: Emacs as an IDE / Language Server Protocol (maybe June?)
  • Margaret: EMACS-based UIs for database applications (not until 2023)
  • Yuchen: Haskell-code-explorer (unlikely to be ready in 2023)
  • Locutus: Ian Clarke (Contact)
  • Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage)

• Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

5. General Business & Matters Arising

• ACTION: DONE: Nick: Update website re: membership pricing

  • Will require UGMM and website redeploys
    • Concession: 20
    • Full: 50
  • Tested a UGMM build with diffoscope

• ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • Meetup/Google calendar
  • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID”
  • facebook?
  • X?

• ACTION: XXX: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?)

  • Who/what/where to contact next?
    • https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
      • 2021 was President’s address
    • Bank using Treasurer’s address
    • TODO: Create a GovID (not a personal one)

• New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: XXX to fill in online form

• https://associations.commerce.wa.gov.au/

  • Reports done up to 2023, next will be due post-AGM-2024-01

• Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html
  • Ask Bendigo Bank again, post-AGM-2024
  • https://www.bendigobank.com.au/ways-to-bank/real-time-payments/using-payid
  • Interesting bearing accounts: only 1.45% at Bendigo, others have it at 5%+

• aws.amazon.com

  • Bill due first few days of each month
  • ACTION: (late 2023?) Niall/Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

• Plan is for PLUG to take over digitalocean.com bill directly: see general business

• ACTION: Grants: AV? Linux Australia?
• Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow
• update mailing lists: moderators
  • admin/committee busybee items: get people using bulk actions on mailing lists

6. New General Business

• Benjamin (Wings) requested that we shut down the edison Digital Ocean droplet

  • Just wants to get it off his billing, but more than happy to give like 30 days grace.
  • happy to offer as many VMs as we want on Riff Labs
  • ACTION: James: ask Wings: can we get an IP? for DNS hosting, mumble?

• Domain renewal is due again: plug.org.au

  • Tim White

• Committee handover

  • Bank
    • ACTION: James: Update signatories, add James: CBD branch, early 2024-06?
    • ACTION: Add PayID: Sarah: in bank when collecting her card. Cannot set up in app.
    • Done ACTION: Sarah: Pickup cashbox, GNUcash records
  • ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA’s new address)
    • ABN Search shows current address at postcode 6153
  • ACTION: Niall: Set AWS address: To Niall’s place
  • Mailing list management. Niall working on it.
  • Membership processing

• MOTION: Authorise up to $50 for a new cashbox

  • Proposed: Nick Seconded: Dan
  • For: 6 Against: 0. Motion passed.

7. Meeting closed by Nick at 20:46