0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2023-10-17 19:30 PM - Online
    • Pencil in: in-person November

3. Reports & Standing Items

  • Financial Situation end of 2023-09-18 (Peter)

    • Balances:
      • Cash box
        • $679.10 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $96.03 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3364.25 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4180.38 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $0.00 this month, $10.00 last, $550.15 this year
      • Expense
        • ($57.92) this month, ($65.21) last, ($787.78) this year
      • Net Proceeds
        • ($57.92) this month, ($55.21) last, ($236.63) this year

  • Membership Situation as of 2023-09-12

    • ? new members, ? returned, ? renewals
      • Need to nudge new attendees towards formal financial membership
    • Current Paid Members 24, was 29 at AGM
    • Expired Members 329, was 320 at AGM
    • Members on meetup.com 547, was 472 at AGM
      • lost our survey questions!

4. Events Status

  • Review of recent events:

    • September 2023
      • Second Sunday PLUG+POSH 2023-09-10 12-4PM
      • Second Tuesday 2023-09-12 PLUG Infrastructure Hack-night
        • PLUG needs you! Help us get our CI/CT/CD pipeline flowing, bring a laptop. Inductions in August, test-suite in September.
        • Peter, Nick, James reconciled membership renewals
        • Nick, Jasper extended, tested webcheck.py
        • Two more members, come back/join soon!

  • Upcoming events:

  • October 2023

    • Second Sunday PLUG+POSH: 2023-10-08 - Artifactory
      • Infra? or Projects/AV hack?
    • Second Tuesday talk: 2023-10-10 - BenjaminIDS: EMACS for Notetaking
    • Committee Meeting Online: 2023-10-17 - Online

  • November 2023

  • December 2023

    • Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10

  • January 2024

    • Second Tuesday AGM 2024-01-09

  • Future talks?

    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Yuchen: Haskell-code-explorer (unlikely to be ready this year)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

5. General Business & Matters Arising

  • Time to raise membership?

    • Will require UGMM and website redeploys
      • Concession: 15+ 20+ 25+
      • Full: 30+ 35+ 40+ 45+ 50+
      • Starting from: 2024-01-01? 2024-01-08? 2024-01-09?
      • Feedback from mailing list? also AGM announcement
        • Reminder that concession membership is available
        • ACTION: Nick, send draft?
      • New team, new financials
    • Was last set in 2012 and some considered it too low then: http://lists.plug.org.au/pipermail/plug/2012-January/081284.html

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed
    • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID” ?
    • facebook?

  • ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • aws.amazon.com

    • Bill due first few days of each month
    • ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

  • Plan is for PLUG to take over digitalocean.com bill directly

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Peter to fill in online form

  • ACTION: Paul: Linux Australia grant money, when have stabilised our events
  • Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow
  • update mailing lists: moderators
    • admin/committee busybee items: get people using bulk actions on mailing lists
  • ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

7. Meeting closed by Niall at 20:42 PM

  • Post-meeting busybee
    • Event calendars